Privacy schedule - Consultants & Contractors

Privacy Schedule for Boat Safety Scheme (BSS) Consultants and Contractors

This schedule sets out the details of our processing of personal information of our consultants and contractors.

The Boat Safety Scheme exists by way of a 'collaboration' set up by a Memorandum of Understanding (MOU) in 1995 between the owners of the Scheme, British Waterways (now Canal & River Trust) and the National Rivers Authority (now the Environment Agency).

It is important that you read this section of our privacy schedule together with the main section of our privacy policy. This is so that you are fully aware of how your information is used and your individual rights. The committee terms of reference explain the activities and expectations of the roles.

What information we collect about you

  • Your name
  • Your contact details (for example address, phone and/or email address)
  • We may collect your background, knowledge and skillsets relevant to the contracts we make with you.
  • Your purchase orders, financial relationships and bank details to facilitate orders and payments.
  • Records of your activities with BSS

How we use your information

We collect and use information from you when you request volunteering information from us, or when you express an interest in becoming or agree to be a consultant or contactor online, by postal form or over the telephone.

We use your information to , to facilitate the work of the BSS and achieve stakeholder input. This is likely to require the sharing of contact details with specifically relevant committee member and volunteers, BSS staff, other consultants and contractors.

Legal basis of processing your personal data

This personal information is essential for us to collect and use to identify and communicate with BSS Committee members and volunteers in an effective and efficient manner. The Trust relies upon contract as the legal basis for processing this personal data.

In regard to work, we may require health information on the basis that it is necessary to assess a person’s ability to work in any specific environment and we do not wish to risk accident or injury arising out of a known health condition. We also need to use your data in this way either to meet our legal obligations under the Health and Safety at Work Act 1974 or for reasons of legitimate interest in organising our activities in an effective and efficient way.

If you withdraw consent for us to use your data in this way you may not be able to be one of consultants or contractors.

How We Share This Data

We may allow our staff, other volunteers, consultants and/or external suppliers or organisations acting on our behalf to access and use your information for the purposes for which you have provided it to us (for example to process payments and create purchase orders). We ensure they only have access to data necessary for them to perform the service we have asked them to do.


Last edited: December 2022